Accounts, Tax and VAT infoblog! -

Sage tips and advice

September 18, 2009

Sage Instant accounts – pre-trading expenses

Hi Bubble

Thank you for your question regarding entering pre-trading expenses into Sage Instant accounts.

There are a number of ways that you can achieve this and my answer would depend on how many invoices have been paid by your boss.

If you have less than say twenty expenses, and the money is available in the bank account, you could total up all of the invoices and write one cheque to your boss, say this was £5,000.

Then when you enter this cheque into Sage, you would go to the bank module, then click ‘Payment’.  There you can enter each separate invoice, as part of the one total cheque.  So you will have a list of twenty items on your screen, then when you are finished,  click on ‘Save’.

This should then give you one total amount for the cheque when you come to reconcile the bank account.

Although the payments are from before the company started trading, it is perfectly acceptable to include them as the date of the bank payment.  If you were to enter them with their actual date this would result in Sage getting very confused!

If you have lots of expenses, it may be easier to summarise these on an Excel spreadsheet, so that you end up with a total for each type of expense.

If the bank account does not have enough money to repay your boss all at once, then you could select a few invoices, and pay them on one payment, but remember to enter the date on Sage Instant as the actual date of the bank payment.

I hope this is helpful and thank you again for your post.

Dave :o )

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